8 Suggestions for Fast Recruiting

My thought is that leaders and hiring managers need to hire slowly, taking their time to ensure they’re selecting team members that are not a match from a technical perspective, but also a cultural one. What that doesn’t mean, however, is that we recruit slowly. In fact, in an organization where the recruitment is slow, the result is that hiring almost can’t be, because as soon as hiring managers see candidates that look like they’re in the ballpark, they’re hiring them.

We have to embrace a mindset that might seem, at least on the surface, a bit paradoxical. We want to hire slowly, but recruit faster. But wait a minute, you might be thinking, why should we recruit fast if we’re not going to hire fast?

Somewhere along the way, some recruiters and recruitment departments got into the habit of recruiting when there’s a job opening. It’s such a normal mindset that some of you might not have thought twice about the previous sentence. The four letter word in that sentence is the word when. Instead of when there’s a job opening, it should read before there’s a job opening, or all the time regardless of whether there’s a job opening or not. We’re definitely not always going to get it right, even when we are recruiting our little hears out, but we’ve just got to keep working toward doing a better job at being proactive, roll-up-our-sleeves, pound-the-pavement recruiters so that we put our organizations in a better position to hire slowly.

With that in mind, here are some suggestions for faster recruiting.

1. Fast Recruiting: Try not to act like HR all the time.

Don’t take this the wrong way. I’m in HR myself. But if we take the mindset of an HR generalist all the time, we won’t really be able to kill it on the recruiting trail. Recruiting can’t be an afterthought. Attracting and keeping talent is one of the biggest, most important ongoing battles in the business world.

2. Fast Recruiting: Recruiting has to move more quickly.

Sometimes much more quickly. In a way, many HR departments and recruitment functions are too comfortable. If you’re not feeling a sense of urgency in some respect as a recruiter, something’s off. Our organizations depend on us to do what we do at a high level.

3. Fast Recruiting: Have a plan.

How many recruiting contacts were in your plan to make this week? How many did you make this week? What’s your goal in regards to the number of pre-qualified candidates for each position? What do you have planned for social media? Any community outreach? Anything with the local colleges and universities? Are you just crossing your fingers and hoping the CareerBuilder gods smile upon you?

4. Fast Recruiting: Play both the long and short games.

There should be a variety of strategies you use, some focused on quick return on recruitment effort–like a job fair, for example–and others focused on developing employment brand recognition or positioning for future activity.

5. Fast Recruiting: If you’re not using social media, you’re not recruiting.

Am I saying that everyone has to tweet X number of times per day and post X number of things on LinkedIn per week? Of course not.

Except that yes, I am. Now maybe you don’t have to be that rigid about it, but you should have a pretty good idea about what “doing social” means to you; and then that needs to be clear with the entire team. If it’s not, you’ll have one person thinking that simply means posting openings on LinkedIn when you’ve got them, while someone else thinks you should be engaging on LinkedIn, Twitter, and Facebook daily.

There’s no denying that social media is an avenue for a huge number of professionals to do a wide spectrum of things, whether you’re there or not. Why wouldn’t you use whatever tools you have at your disposal to connect with folks?

6. Fast Recruiting: Like I mentioned above, our recruitment is often waaaaaaaaayyyyyyyy to reactive.

HR Person (holding phone): “What? You have someone whose last day is today? Guess I should start really shifting recruitment into gear then.”

No, no, no. If that’s how you reply when a hiring manager tells you something like that, you’re missing the boat. It should be more like, “Oh really? Let’s circle back later on when and how we communicate when we have an employee give his or her notice, but after we hang up I’m going to send several pre-qualified candidates your way. We’ve already confirmed they meet the minimum qualifications as described in your job description….” It’s not the wording itself that’s the big deal; it’s that the latter wording indicates a recruiter or recruitment department that’s been proactively recruiting and anticipating the organization’s needs.

7. Fast Recruiting: You should have a pool in the office.

Not that kind of pool. No one wants to see Larry from Accounting and Marge from Quality Assurance in their speedos. I mean an applicant pool. It’s that aforementioned group of pre-qualified applicants that you have ready to go when a position opens up. Keep track of them. Talk about them. Report on them. Make them a big deal.

8. Fast Recruiting: Use culture-based recruiting strategies.

An organization’s culture should be integrated into every, single aspect of recruitment. Every. Single. One. Understanding an organization’s unique culture is a key–but too often overlooked–component of recruiting exempt and non-exempt positions. The best recruiting strategies are the ones that will help your organization find individuals who are not only a fit from a technical perspective, but also a cultural one.

So if we want our organizations to be able to hire slowly, we have to recruit fast. What separates good recruiters from exceptional ones is that exceptional recruiters know the right balance between speed and quality. They know that getting people who are going to stay in those seats is just as important as getting people in the seats in the first place.

5 thoughts on “8 Suggestions for Fast Recruiting

  • The reactive part, and the pool part are really great things that should be managed more effectively. We should be actively growing and developing talent from within. It’s a great culture builder, and provides an incentive to deliver in any role, knowing that possibilities are open. Good stuff!

  • I would like to know more on how to keep that talent pool up to date. I am in the United Arab Emirates and have the challenge of lots of good candidates being on a 30 day visit visa… So there is only a limited amount of time to get these people on board. I would love to hear some ideas on how to manage that process.

  • I’ve always believed organizations should have a job fair for current employees only. Gives staff and managers an opportunity to see the “market” available to them.

  • Here here! I was just having this conversation today. Good recruiters have relationships with individuals who COULD be a good fit for their company, even when there is no vacancy! And if you meet someone great but don’t have anything for them, introduce them to others who do!! It’s a win-win for everyone. And someday, when you approach that person with a job, they will WANT to come work with you because you put the relationship first!

    • Right on, Heidi. Recruitment strategies and tactics continue to speed up; if we refuse to adapt, we’ll be left behind scratching our heads wondering why it takes us so long to fill positions with top talent.

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